Lincoln County Clerk of Court Office
The Colorado Judicial Branch judges and staff page identifies Kimberly Graham as Lincoln County Clerk of Court, Jury Commissioner, and Probate Registrar for the 23rd Judicial District. That makes the Clerk of Court the key local custodian for state court records in Lincoln County. The office works through Lincoln County Combined Courts at the courthouse in Hugo and handles record/document requests for case files filed in the local District Court and County Court.
The local court page and courthouse location page provide the core contact channels. The court clerk email is lincolnclerk@judicial.state.co.us. Record requests use Lincolnrecordsrequest@judicial.state.co.us. The courthouse is open Monday through Friday, 8:00 a.m. to 4:00 p.m. The Lincoln County Combined Courts records-request PDF states that record requests may be submitted by U.S. Mail and/or email and will be responded to within three business days. The county page also states that Lincoln County Combined Courts does not accept faxed documents.
Lincoln County Combined Courts
Clerk: Kimberly Graham
103 Third Ave., P.O. Box 128
Hugo, CO 80821
719-743-2455
lincolnclerk@judicial.state.co.us
Records: Lincolnrecordsrequest@judicial.state.co.us
Monday-Friday, 8:00 a.m.-4:00 p.m.
What Lincoln County Clerk Does
The Clerk of Court receives filings, maintains the court's case records, supports court calendars, processes public record and document requests, coordinates jury duties, and serves as Probate Registrar for Lincoln County. The office is part of Colorado's unified state judicial branch, not the Lincoln County Clerk and Recorder's office. That separation prevents a common mistake. Marriage licenses and land records are county clerk and recorder records. Divorce decrees, probate filings, criminal dispositions, civil judgments, and traffic case documents are court records.
- Maintains District Court and County Court records filed in Lincoln County.
- Responds to record/document requests by online form, mail, email, or in person.
- Processes requests for copies, certified copies, decrees, dispositions, and case documents when public or releasable.
- Supports jury administration as the listed Jury Commissioner.
- Handles probate registrar functions for estates, guardianships, conservatorships, and related probate filings.
- Applies access limits for sealed, suppressed, juvenile, probate-protected, and confidential records.
The Lincoln County judges and staff page is the source identifying the clerk and local judicial staff.
Request Certified Lincoln County Copies
Certified copies are used when a plain printout is not enough. A certified disposition, judgment, decree, probate letter, or order may be needed for licensing, immigration, benefits, name changes, probate transfers, or other official use. The Colorado Judicial Branch access guide says copies of documents are not supplied by commercial register-of-actions vendors. The document request must go to the court or the online record/document request form.
- Identify the case number, court type, party names, and document needed. Use the docket search first if the case number is unknown.
- Submit the request through the Colorado record/document request form, by email to Lincolnrecordsrequest@judicial.state.co.us, by mail, or in person.
- State whether a certified copy is needed and list the exact document, such as decree, disposition, judgment, order, probate letters, or docket sheet.
- Wait for the clerk's response about availability, fees, ID needs, redaction, or restricted-record handling.
- Pay any required copy or retrieval fee through the method directed by the court.
The Colorado Judicial Branch record/document request page is the official online request route for court documents.
Federal and bankruptcy court images in the manifest help distinguish state court clerk requests from separate federal court record systems.
Lincoln County Records Request Fields
The Lincoln County records-request PDF supplies the local submission channel, response timing, phone, records email, and mailing address. The online record/document request form may require more detail depending on case type. The request should be specific because the clerk needs enough information to locate the file and determine whether the record is public, restricted, sealed, suppressed, or protected by statute, rule, order, or Chief Justice Directive.
| Field | Required | Notes |
|---|---|---|
| Case number | Helpful | Use year, case class, and sequence if known. |
| Party names | Yes | Provide full names and business names when relevant. |
| Court type | Helpful | District Court, County Court, probate, traffic, domestic, or criminal context helps the search. |
| Document type | Yes | Disposition, decree, judgment, order, probate letters, docket sheet, or other specific paper. |
| Certification request | If needed | Say whether a certified copy is required for official use. |
| Requester contact | Yes | Include email, phone, mailing address, and preferred response method. |
| ID or authorization | Conditional | May be needed for juvenile, probate, suppressed, protected, or confidential material. |
Lincoln County Clerk Fees
Court copy and filing fees come from Colorado Judicial Branch fee materials, including the fee list and JDF 1. The local request may require confirmation from the clerk because search or retrieval costs can vary by record, format, and workload. Lincoln County's no-fax rule also matters because a statewide fax-fee line does not mean this local office accepts faxed filings or requests.
| Item | Official amount / note |
|---|---|
| Self-service copies | $0.25 per page. |
| Copies for parties | $0.25 per page or $0.50 double-sided, with a maximum copy fee of $15 for parties. |
| Tape or CD transcript duplication | $35 per duplication. |
| Search or retrieval fee | Varies under the Judicial Branch fee list. |
| Forms and instructions | No fee for instructions, and no fee for protection order forms or packets. |
| Fax fee in statewide list | $1.00 per page, but Lincoln County Combined Courts does not accept faxed documents. |
Note: Ask the clerk for the current total before mailing payment because retrieval and certification needs can change the cost.
Common Lincoln County Clerk Forms
Many forms used through the Clerk of Court are statewide Colorado Judicial Branch forms rather than Lincoln-only forms. The forms library includes sealing categories, divorce and family forms, probate and guardian/conservator forms, transcript requests, fee waiver materials, and protection order packets. Lincoln County users should match the form to the case type and file it with the correct court unless the form instructions state a different filing route.
- Colorado self-help forms - statewide court forms by case category.
- Colorado court fee list - filing, copy, transcript, probate, and related fees.
- Fee waiver forms - request fee relief when eligible under current rules.
- Access Guide to Public Records - public access, vendors, administrative records, and custodian guidance.
The PACER Colorado bankruptcy court lookup is a separate federal records path, not a Lincoln County Clerk of Court case file channel.
State court records, bankruptcy records, and federal district court records have different clerks, systems, fees, and access rules.
Mail Email and Online Requests
Lincoln County Combined Courts accepts record requests by mail and email, and the Judicial Branch provides an online record/document request form. The local mail address is Lincoln County Combined Courts, Attn: Records Requests, P.O. Box 128, Hugo, CO 80821. Email requests go to Lincolnrecordsrequest@judicial.state.co.us. Phone questions go to 719-743-2455. In-person service is at the courthouse during listed business hours.
Do not fax records requests or filings to Lincoln County Combined Courts. The official Lincoln County page says faxed documents are not accepted. If the request concerns a sheriff-created incident report, booking report, dispatch tape, or criminal-history letter, use the Lincoln County Sheriff's records request form instead of the Clerk of Court. If the request concerns a marriage license or land recording, contact the Lincoln County Clerk and Recorder at 719-743-2444 or clengel@lincolncountyco.us.
The clerk request path also helps separate similar records. A divorce decree, domestic case disposition, probate order, criminal disposition, civil judgment, or traffic court disposition is a court record. A marriage license is a county Clerk and Recorder record. A sheriff incident report is a law enforcement record. A Colorado DMV driver record is a state motor vehicle record. Sending the request to the right custodian reduces delay because the Lincoln County court clerk can only release records held by the court.
For protected files, the court may need more than a name and date. The Judicial Branch request notice warns that suppressed cases, juvenile records, probate records, and documents containing confidential or protected information may require government-issued photo ID or may be unavailable to the public. A party, attorney, guardian, personal representative, or person with a court order should state that role in the request and be ready to provide proof if the clerk asks.
Payments and copies should follow the clerk's response. The fee list gives statewide copy amounts, but the total can depend on page count, certification, retrieval, transcript duplication, and whether the court must redact material before release. If a case is active, the docket may update before a mailed or emailed copy request is complete, so the most current hearing schedule should still be checked through the docket search or direct court contact.